Vendors seeking to do business with the City are required to register on the online bid platform Bonfire. All solicitations, addenda, changes, and other publicly released information will be released through Bonfire and the City’s Procurement web page. Vendors already registered with Bonfire to receive solicitations from another agency do not need to register again.
When registering, ensure that an active email is included and that all NIGP commodity codes are selected for the goods in services offered by the vendor in which the vendor is interested as a supplier. When a new solicitation is issued, vendors listing commodity codes related to the solicitation will be notified through email.
Purchases $10,000 to $99,999
Competitive solicitation of a minimum of three written quotations.
Purchases $100,000 and above
Requires formal competitive solicitation.
- Notices are published on the City of Olathe website, and online on Bonfire.
- Bid awards $100,000 and above require approval of the Olathe City Council.
Vendor Requirements
Vendor Registration is required to become a vendor with the City of Olathe and receive notification of bid and proposal invitations. There are no costs associated with vendor registration on Bonfire.
Bid & Proposal Opportunities
All bid documents, addendums, and tabulations are available at Bonfire for commodities, construction, services, and JHUD projects. Registered vendors receive notification of all bids and RFPs related to the commodities and services they select.
Firms are required to submit their bids and proposals electronically. Vendors will not be permitted to fax or email offers, or to deliver bid packages to the City. To maintain a secure sealed process, electronic submissions must be made through the Bonfire platform only. Vendors who obtain solicitations from sources other than Bonfire are cautioned that information may be incomplete. Vendors interested in a specific solicitation should register at least 24 hours in advance of the due date to ensure proper registration.
