How can I apply for a job opportunity?

Jobs are advertised through the City’s employment page. You can apply to each opportunity that interests you, after creating an account. An email address is required to submit an application and each person must have their own email to create their account. Remember to save your login user name and your password because you will need it in the future to apply for other opportunities and to check the status of your application.

I’m having trouble applying. Is there a certain browser that works best for applying?

The City uses Workday for our job application process and ensuring you have the latest version of Chrome, Safari, or Firefox.

Is there anyone available to assist me with applying for a job? 

If you require assistance with your application, you can contact the Human Resources team to coordinate time for assistance. While you can use a mobile phone to apply, the process is typically easier from a desktop computer. If you need to use a computer to apply, you can visit either Olathe Public Library location during their regular hours or stop by Human Resources, located in Olathe City Hall anytime Monday to Friday from 9 a.m. to 4 p.m. City Hall is located at 100 East Santa Fe.

How does a former employee apply for a job with the City?

If you will be returning to work in a seasonal role, you may contact the hiring manager to inquire about the steps required. Former seasonal employees may be hired directly without requiring a new job application. For other opportunities or new jobs, you will need to login to your Workday account using the email you used at the time you left, and apply for the job. Do not create a new account to avoid having duplicate accounts which can create problems.

How can a current employee apply for job opportunities?

Current City employees need to login to their Workday account with their City network credentials and visit the Job Hub and apply. Do not create a new applicant account and apply through the external jobs page.

How do I know that the City has received my application?

After submitting your application, you will see a pop-up window acknowledging receipt of your application. You can also login to the jobs page to view the status of your application(s) at any time.

Can I change information on my application after it is submitted?

You can update your contact information by logging into the jobs page and going to the bottom of the My Account section of the page. From here you can update your contact information or use the account settings to change your email address. You cannot make changes to your job application information after it has been submitted.

Do I have to fill out an application for every job opportunity?

Our jobs page will allow you to apply for each job with a prior application you’ve submitted, make updates to an existing application, or start over with a new application. You need to apply for each opportunity for which you would like to be considered.

How long are jobs advertised?

If you see a job that is of interest, we recommend that you apply when you see it. Jobs can be advertised for as little as a week or longer depending on the volume of applications. Once a job is no longer advertised, additional applications will not be accepted.

Can I access contact information for the hiring manager?

We do not publish information or provide contact information for the hiring managers. If you have questions regarding your application, you are welcome to contact HR at 913-971-8735.

What should I do if I forgot my username and/or password?

From the login screen on the jobs page, you can click on “forgot your password?” to reset your password. You will need access to the email account you used to create your account in order to make updates. 

How can I rescind my application for a job if I’m no longer interested?

Login to the jobs page and go to the “My Applications” section. On the row for the job opportunity, use the button under actions to select the most appropriate option.

How can I find out when new jobs are advertised?

After logging into the jobs page, you can go to “Job Alerts” at the top of the page to create alerts for future job opportunities with the City. On this page you can create a job alert with as many as 3 filters and select a notification frequency of daily or weekly.  You can also create multiple alerts with different filters. You can also view your current job alerts and adjust them at any time.

When I’m searching for jobs, one of the filters is for Job Type.  What do the different options mean?

Job types reference the varying hours of employment. Available options include the following:

• Full Time – jobs with a schedule of at least 40 hours a week and full benefits.

• Intern – paid internship opportunities, often with a duration of less than six months and/or working a part-time schedule.

• Unpaid intern – on occasion we have opportunities for unpaid internships which allow students to get course credit for their internship.

• Part Time (20 to 29 hours with KPERS benefits) – these opportunities offer limited benefits including participation in the Kansas Public Employers Retirement System (KPERS) and hours range from 20 to 29 hours.

• Part Time (up to 19 hours) – these opportunities may have regular schedules working consistently less than 20 hours per week or may have variable hours that fluctuate based on needs, never working more than 1000 hours per year.

• Seasonal – we hire people to help with jobs that are shorter term assignments, often in areas of work that fluctuate based on the season, such as lifeguards, park maintenance workers, etc. These roles are typically a maximum of six months in duration and may have a variety of different schedules.

What happens after I submit my application?

Your application will be reviewed by the hiring manager. We receive a high volume of applicants for most jobs so this process can take up to several weeks. If you are selected for an interview, the hiring manager will contact you to schedule the interview either by email or by phone.

How will I be notified of my application status?

You can login to the jobs page at any time to check the status on your application. You can see any current applications as well as previous applications for jobs that have been closed or filled. Depending on the volume of applications for a job, you may receive emails regarding updates to your status in the process.

Who can I contact if I have questions?

If you have questions regarding your application, you are welcome to contact HR at 913-971-8735.

Will I be required to complete a background check, physical, or drug test?

Background screening, physicals, and other pre-employment testing varies based on the nature of the job. The specific details will be shared with you at the time of a job offer or before.

How do I complete the release forms for my background check?

While this process may vary depending on the nature of the job, the City uses a vendor to complete many of our employment verifications, references, and background screening. You will receive an email with a link to complete the online release information from our current vendor, Validity. The subject line reads “Invitation instructions.

The background release form request a department. What do I enter if I’m not sure?

You can simply enter City of Olathe for the department if you are unsure. Our departments include Fire, Police, Economy, Infrastructure, Quality of Life, Exceptional Services, and Legal, but you can also list the division where you will work if you know this information.  

How many employers should I list on my background screening information?

Beginning with your most recent employer, enter up to three employers and no more than 10 years of employment.

Will I receive a copy of the background results?

For positions with background checks done through Validity, you will receive a copy of the results directly from Validity.

How will I receive an offer for employment?

After verbally accepting a job offer, you will receive an email with a link to accept or decline the job offer through your account.

How will I know when my new employee paperwork is ready for me to complete?

You will receive a few emails which include a link to a new section of our jobs page and information regarding a new login and temporary password. Use these to login and follow the screen prompts to set a password and then complete each of the following items before your first day of work:

• Set-up your email authentication

• Fill out the information for “Government IDs” (Social Security Number for example)

• Update your “personal information” to include preferred name and legal name, ensuring complete spelling. Please enter your middle initial if you have one.

• Update your “contact information” ensuring the correct spelling of your City and street address. 

• Complete your “Federal Withholding Elections” (federal tax deductions)

• Complete the “State and Local Withholding Elections” (state tax deductions)

• Enter your “Payment Elections” to identify bank accounts you wish to use for direct deposit. As an alternative, you can also request a pay card.

• Provide information for at least one “Emergency Contact.” Please do not list yourself and ensure you provide at least one way to contact them.

• Complete the “Review Documents” step. This page shares a few key details for you to sign electronically, such as policy information, your employment oath, and an agreement to work using safe practices.

• Complete section 1 of your “Form I-9.” You’ll bring your documents for the additional sections of your I-9 on or before your first day. For the most up to date information on documents you can use, check the USCIS page.

When will I get paid?

The City processes payroll bi-weekly and employees are paid every other Friday. Be sure you enter your hours worked into Workday to ensure the accuracy and timeliness of your pay. 

I’m having trouble logging into Workday on my first day. Who can I contact?

It’s very important that you take prompt action to address issues with logging in. You will use Workday to enter time worked and not using Workday for this will cause potential delays in payment and possible errors in the entry of your time. On your first day, you will be given a new login and temporary password by your supervisor or HR contact. Be sure you are using this new information to get logged in and not your previous credentials. Also, while the process can be done on a mobile phone, try to use a computer because you will need to set up account authentication through Microsoft Authenticator and it is very challenging to do this through a phone alone. If you continue to have issues logging in, contact the IT Support Desk or HR at 913-971-8735 and we will help you get further assistance if it’s needed. 

Will I attend a formal new employee orientation or training.

All employees are welcome to attend a new employee orientation. The City holds orientation every other Tuesday morning and if you are required to attend, the location and other information will be provided to you by your supervisor. In addition to an in person orientation, the City also has several online learning items that each new employee will complete. Those details will also be provided by your supervisor along with any other job specific training requirements.